WHAT YOU GET
Space to equip more.
- Time for customers and offers in progress.
- Common overview of orders and deadlines.
- Capacity to grow with existing team.
Automation
AI automation for businesses
We will connect your company systems and automate the work that consumes people's time today: e-mails, price offers, orders and invoicing documents. The aim is to reduce personnel and operational costs, limit errors and handle more orders with the existing team. We start with a process where the benefit can actually be measured.
LESS ROUTINE. MORE SPACE FOR BUSINESS.
Let your team solve customers.
Automation will take over the routine.
Offers prepared faster. Data without overwriting. More time for business and orders. See the possible benefit on a fictitious company and then adjust the calculation accordingly.
MODEL BENEFIT FOR THE ENTIRE TEAM
180 hours / month
Back for business, orders and people.
2,160 hours released capacity per year. The result is based on your inputs, it is not a guaranteed saving.
Adjust the calculation for our companyTHIS IS HOW ROUTINE WORK WILL CHANGE
For the entire team, including remaining checks and fixes.
36 h per month per person432 h per year, valued at the cost of work on €5,940.00. It's the capacity value, not automatically lower expenses.
WHAT WILL YOU LOSE
Repeated handwork.
- Data rewriting between applications.
- Search for news, price lists and delivery status.
- Manual compilation of offers and reports.
WHAT IT WILL TAKE
Clear rules and operation.
- Initial setup and team engagement.
- Licenses, AI and ongoing support.
- Control of exceptions and quality of results.
We will agree on specific automatic steps according to your systems. First, we will verify one process and its contribution.
Your conversion
The default data is fictitious. The prices do not represent an offer by Reklamix. You can also write amounts in the form of 1,200.50.
MONEY ACCORDING TO THE SPECIFIED BUDGET
Annual reduction in expenses
€10,800.00
After paying for the operation of the automation, before the one-time introduction.
The result of the first 12 months, including the introduction€6,300.00
What will be added to the budget
- One-time installation
- €4,500.00
- Annual operation
- €3,600.00
- Costs in the first year together
- €8,100.00
Simple implementation return5 mes.
SEPARATELY: THE VALUE OF TIME
€29,700.00 / rokWork capacity valued at the cost of people. The financial result above does not include it. With unchanged wages, there remains an opportunity to devote yourself to other work.
What is the fictional example based on?
These prerequisites explain the "Restore mock example" button. They are not a measured result and do not change when you modify your inputs.
One person's work per month
Emails and inquiries20 → 10 h
Messages assigned to the client and responses ready for review.
Price offers15 → 5 h
Prices from the valid price list and documents in one place.
Orders and documents15 → 4 h
The data is transferred between the e-shop, warehouse and accounting.
Reports and data search10 → 5 h
Overview of orders and tasks without manually compiling tables.
Total 60 → 24 hours including controls. With five people, 180 hours are freed up per month.
Assumption of lower expenses
- Smaller scope of external administration€600.00 / mes.
- Less paid overtime€400.00 / mes.
- Cancellation of duplicate licenses€200.00 / mes.
A total of €1,200 per month. Each item must be verified in the budget of a specific company. Count the same load only once; a freed hour at an unchanged wage is not in itself a cost saving.
EVERY NUMBER HAS ITS CALCULATION
Monthly and annual result.
| Item | The month | A year |
|---|---|---|
| Free time for the whole team | 180 h | 2,160 h |
| Reduction of expenses from inputs | €1,200.00 | €14,400.00 |
| Automation operation | -€300.00 | -€3,600.00 |
| Financial difference after operation | €900.00 | €10,800.00 |
| One-time introduction in the first year | only once | -€4,500.00 |
| First year including induction | — | €6,300.00 |
Time: people × (hours before − hours after). Time value = released hours × (cost per person ÷ his working hours). The benefit per person is based on their hours, not on the division of the company's savings.
Money: lower expenses − operation. Year = 12 months; the first year also deducts the introduction. Return = introduction ÷ positive monthly difference. The model assumes 12 full months after launch, without ramp-up, tax effects and revenue growth.
LET'S START WITH THE JOB THAT'S STOPPING YOU
Show us your routine.
We will find room for improvement.
We will go through one process, connection options, costs and benefits. You will receive a proposal for the first step and a way to verify its result.
SCOPE OF SERVICE
A solution according to your specification.
Connecting company systems without repeated rewriting
E-shop, client records (CRM), company system (ERP), warehouse and accounting can use the same current data. We will suggest how to transfer customers, orders, prices and order statuses between them. We will check the availability of the connection, for example to Odoo, according to the version, interface and licenses of your applications. Solid rules will ensure the transfer of data; We will involve AI when working with text and unstructured materials.
Email and quote automation with AI
The incoming message can be assigned to the client and order, supplemented with the necessary data and changed into a draft response or price offer. Prices, customer discounts and business conditions are taken from the valid price list and agreed rules. If a dimension, quantity or term is missing, the system prepares a supplementary question. First you approve outputs; verified response types can be sent automatically later.
Delivery information directly with the order
An example would be a supplier email with a shipping date and tracking number. The data will be saved for the correct order. When asking a customer's question, AI prepares an answer based on the current status, transport and time required for further processing. He marks the term as indicative and requests a check in case of missing or contradictory information. The team doesn't need to scan the mail every time.
Orders, warehouse and documents for accounting
The confirmed order can be followed by stock reservation, payment matching, shipping and document issuance according to the agreed status. The data is transferred to the accounting system without further rewriting. We will set up accounting rules and cases that require control with your accountant. In the case of several independent companies, documents and agendas will remain separate.
From installation to delivery and further service
At installation and service companies, an employee can receive an assignment, contact and documents in one order. Photos, confirmation of completion and acceptance by the customer trigger the agreed next steps: inspection, invoice preparation or service reminder. We will propose a specific procedure based on what your application supports and what documents you need.
Morning reports and AI assistant over the company agenda
Instead of manually compiling a report, you can get an overview of today's tasks, delayed orders, complaints and receivables. The AI assistant can search for the answer in the authorized company data and attach a link to the relevant record. The owner will see the agreed results, the manager will see his team and the employee will see the assigned work. Access rights determine the scope of the data.
Savings on personnel, errors and operations
We are looking for tasks that unnecessarily tie up people's capacity, create overtime or require outsourcing. Automation can limit the need for additional recruitment, the cost of correcting erroneous orders or duplication in paid tools. We will also check data search time and manual availability corrections at the warehouse. We will compare the benefit with licenses, AI consumption, support and time required to review exceptions.
How do we distinguish the saved time from the money in the account
Before implementation, we will measure the number of tasks, the time to process them and the error rate. After the pilot, we will compare the same amount of work, including inspections and repairs. The freed capacity will enable more orders to be handled; we report direct financial savings only where expenses are actually reduced, for example on overtime or external administration. We will assess the return against the one-time price of introduction and ongoing operation. The amount of savings will be determined by the measurement in your company.
PRICE AND SCOPE
How we prepare
price offer.
The price of automation is determined by the scope of the process, the number of connected systems, the quality of the data and the necessary approval. We will divide the offer into analysis and implementation, licenses and consumption of AI, operation and support. First, we will propose one pilot with a clear result and a way to measure savings. Expansion makes sense only after evaluating the benefit; a one-size-fits-all package without knowing your work would not reflect the true cost.
Request an individual offerPROGRESS OF COOPERATION
From input to result.
We will measure today's work
We will map the process, time, costs and errors. We will select the first automation and agree on how we will evaluate success.
We will connect and verify
We will prepare a functional pilot with approval. We will test common cases, missing data and connection failure.
We will evaluate the savings
We will compare results and operating costs. We will isolate the proven steps and agree on further expansion.
FREQUENT QUESTIONS
Before starting
cooperation.
What is worth automating first?
A frequent and clearly describable process with available inputs and a measurable result. It can be sorting inquiries, preparing an offer or transferring an order to the company system. We will make a choice based on time, error rate and costs in your company.
Do we have to replace the company system or e-shop?
Not necessarily. First, we will check the existing applications and their connection options. If they provide a suitable interface or reliable import and export, we can design a connection without replacing the entire solution.
Can automation reduce personnel costs?
It can limit overtime, external processing or the need to recruit additional people for the growing volume of the routine. However, the time saved alone does not automatically reduce wages. Therefore, we separately measure the released capacity and the actual decline in spending.
Will the AI respond and send offers by itself from the start?
We'll start with motions for approval. Prices are based on the valid price list and rules, not an AI estimate. After quality evaluation, automatic sending of specified types of responses can be enabled; unclear entries and exceptions will remain for review.
How much does AI automation cost a business?
It depends on the specific process and connections. We will include both one-time implementation and recurring costs for tools, AI usage, and support. For the first assessment, the job description, the applications used and the approximate number of cases per month are sufficient.
What happens in the event of an error or system outage?
We will propose a record of the processed steps, notifications and safe repetition of the transfer without duplicate orders or documents. If the result is uncertain, the process is stopped for inspection and the responsible person receives the necessary documents.
Can you automate the agenda of several companies?
Yes, the proposal can include separate agendas and authorizations for individual companies as well as a common overview of approved results. First, we determine which data can be shared and which should remain separate.
Services that follow.
All servicesIt pays to know before making a decision.
Professional guide
AI assistant for corporate e-mails: from response design to guided automation
The customer asks for an appointment. The answer is in supplier management, shipment tracking and order status. A good AI assistant will combine these inputs and show what it's based on before sending anything.
Professional guide
Connecting the e-shop and ERP without duplicates: webhooks, repetition and error checking
A link is not complete by transferring an order once. It must also properly handle repeated message, outage, cancellation and payment that arrives before other data.
Practical instructions
How much can a company save with automation? Start with both time and expense
Automation can reduce routine, speed up the processing of orders and limit some expenses. In order for the calculation to make sense, these benefits must be tracked separately.
LET'S AGREE ON THE NEXT STEP
Let's go over your assignment.
Write to us what you need, what your deadline is and which materials are already prepared. Based on the assignment, we will agree on the next procedure.